Deadline for Abstract Submission December 01, 2020
Deadline for full text submission is December 15, 2020
The abstract evaluation will be evaluated by the registration fee of at least one of the abstract owners. After registration, the registration form must be shared with the congress secretariat.
One author can submit only 2 papers. If you want to send more papers, you can upload papers by registering to the congress through different people.
Setup And Planning
The initial steps required to setup to present an online program are often the most important. The more time you allow for preparation, the more successful your presentation will be.
Use the following recommended equipment and network connections.
- Internet enabled computer (PC/Mac – Laptop or Desktop)
- Hard-wired Ethernet internet connection
- Back-up telephone (office phone or cell phone)
Webcam (can use laptop webcam—must test BEFORE your presentation)
Wired USB headset for best quality, if possible
Set up your required technology equipment in a quiet/secluded area.
- Make sure this area has hard-wired phone and internet connection capability.
- Mare sure this area has a door you can close to eliminate outside distractions or interruptions.
Have enough space around you to have printed materials, a place to write down notes, etc.
Eliminate distractions and prevent interruptions.
- Turn your cell phone on vibrate or silent.
- Notify the people around you that you will be recording a presentation.
- Place a do not disturb sign on your door.
- Stop all incoming calls to the main phone you will be utilizing (i.e., Do Not Disturb button).
- Turn off all email, instant messaging, and social network notifications.
Have a glass or bottle of water nearby.
Presenting on Camera or Webcam
- Have a solid colored background behind you that is not distracting; black or navy blue is usually the best. For live Q&A sessions, you may wish to download this congress background to use in Zoom, along with instructions on its use.
- Wear appropriate neutral colored clothing; no bright colors, designs, etc.
- See Presentation Tips for additional information on presenting using a webcam
- Change your computer’s desktop background to a solid neutral color, or use the downloadable congress branded background.
- Close all other windows being used to eliminate the possibility of participants seeing information you won't want them to see.
- Test the websites/documents you will be sharing to make sure they are working
Developing Your Presentation
- Make sure your presentation is geared toward your audience.
- Make sure the information you present fits within the time frame allotted.
- Polls should be created well in advance of your presentation.
- When creating the PowerPoint file, set font sizes, colors and styles using the slide master. Using this method ensures consistency and saves time when adding slides and making global changes to your presentation later.
- The background and font colors should be contrasting colors for ease of readability; an ideal color combination is a white background with dark blue or black font.
- Slides should include text talking points as well as some graphic images if possible, while trying to maintain a balance between white space and text.
- All text should use standard fonts without serifs (such as Arial) for readability, with font sizes no smaller than 16.
- If you will be the only one speaking, practice your presentation.
- Time yourself, then decide if you need to add or remove any content to meet the allotted time you have available.
- If you are presenting with others, practice together; rehearse who is speaking and when.
- Familiarize yourself with the webinar technology; you can schedule a training session to learn the technology by contacting firstname.lastname@example.org.
Your pre-recorded presentation will be scheduled and available for viewing the day of the presentation. Pre-recorded presentations will also be made available on-demand before the event. Authors who have requested a live Q&A session will have a 15-minute session scheduled immediately following the pre-recorded presentation.
It is recommended that authors are available through the entire pre-recorded presentation as well as the Q&A session to allow the opportunity to see and comment on any communications in the chat function available in the platform
E poster Preparation
E-posters provide viewers high-quality resolution of images and text. Like traditional posters, e-posters provide a concise snapshot of your work, but instead of a physical poster pinned to a board, e-posters are a single slide presentation which is viewed on a computer.
E-poster presenters have the option of submitting a PDF version of their poster OR an mp4 version with an audio recorded file (maximum of 5 minutes) to accompany their e-poster presentation. We recommend using the recording feature through PowerPoint.
- Prepare your e-poster as an electronic version replicating what a physical poster would look like.
- No animations or embedded video are permitted.
- We recommend using PowerPoint to prepare your e-poster. Your e-poster should be created on a single slide (one slide only).
- There is no required e-poster size..
- Poster orientation can be either horizontal or vertical.
- Include title, authors, and institutional affiliation at the top of the e-poster.
- A brief but clearly worded “Introduction” as well as “Summary and Conclusions” are key features for understanding the data presented.
- Text and legends for figures should be short. Make sure to use large, clear, easy-to-read print for text and legends.
- The use of color adds emphasis and draws interest to the presentation
Guidelines for Including Audio Recording File With E-Poster Presentations
Presenters have the option to include a short audio file (maximum of 5 minutes) to accompany their e-poster presentation. We recommend using the recording feature through PowerPoint.
- Before recording, make sure your microphone is plugged in and ready to record.
- To record narrations in PowerPoint, find the Slide Show tab on the ribbon. Click on the Slide Show tab to change the available option.
- Click Record Slide Show and a new window will pop up with two options to set before you start recording. Leave both options checked and click Start Recording.
- Recording will start immediately. The recording may be a maximum of 5 minutes long. You can see the length of time recording on the screen.
- When you have finished, click the X button on the upper right corner of the Recording window to complete the audio recording.
- Export the PowerPoint as a video to be uploaded to the Speaker's Corner link at the top of this page. Be sure that when you save the "Use Recorded Timings and Narrations" option is selected.
- Verify that the file will save as an mp4 file before saving.
Best Practices and Tips When Recording
Creating good quality audio is all in the details. Please follow the steps below to ensure your audio is clear
- Find a quiet place where you can control the environment.
Mute computers, cell phones, etc.
- Avoid public areas where background noise may be present..
- Be prepared and have an outline of what you want to say.
- Speak 6-12 inches away from the microphone.
- Maintain the same distance from the microphone throughout your recording
E poster Viewing
E-Poster presentation viewing will have no specific presentation date and time. These presentations will be available on-demand to all registered attendees from 8 December through 11 December, and will be made available, with author permission.
Recommendations for Effective Scientific Poster Communication
Don’t overload your poster. Please remember that you are not writing an article.
Seek simplicity; keep text to a minimum and avoid redundancies.
Be sure that your poster attracts attention, emphasizes important points, reads easily, and stimulates interest. Use, but don’t overuse, bold fonts and colors.
Facts should be single phrases or words.
Define unfamiliar or complex terms as simply as possible.
Use pictorial or graphic illustrations to clarify and enhance a message. Figures and tables should cover approximately 50 percent of the poster area.
Use a consistent font throughout.
Use a minimal amount of punctuation. Avoid abbreviations and acronyms where possible, especially in the conclusions.
The viewer should be able to grasp the total message in five minutes.
Feel free to provide one or more key references
A complete oral or poster presentation submission includes the following:
- Title (Maximum of 15 words)
- Submitter's Email Address
- Abstract Describes (Select “Completed Work/Project” or “Ongoing Work/Project”)
- Preferred Presentation Format/Category
- This is the format in which the author prefers to present.
- Poster (only option if ongoing project)
- This submission is applicable to the following category:
- Abstract Summary (Please provide a brief description of the educational activity. This will be for use in promotional materials, such as event brochures or marketing materials, if the abstract is accepted. This should be a short [minimum of 25 words, maximum of 50 words], compelling description of the abstract that describes what participants should expect by attending the session.)
- Enter three (3) keywords or phrases that relate to the topic, practice setting, and/or target audience.
- Three (3) keywords are required.
Abstract Text Step
- The abstract should be a minimum of 300 words and not more than 400 words.
- We suggest that abstracts be developed in a word processing program before accessing the online submission form. Use the spell check and word count features of your word processor to check the text of the abstract before submitting it. There is no need to shorten lines so that they fit inside the box; the text will wrap automatically to fit.
- Please remove all references to the title and author information on the abstract before completing the submission.
- Authors should review the information submitted very carefully for spelling, punctuation, and grammatical errors. It will not be possible to change any information in the abstract once it is uploaded and posted to the scientific committee
Bibliographic References Step
- Recommended references should include more than five scholarly references (e.g., science journal articles, books). References should be recent and/or appropriate for the abstract (references should be no older than five years, unless they are a seminal work). A clear, consistent format (i.e., APA, Harvard, MLA, etc.) with less than one error should be used. It is recommended to copy and paste from a word processing program to maintain formatting. If no references are available or used, please list “N/A” in this field.
This is the step where all authors or contributors should be listed. No additional authors can be added after the submission deadline
- Search by email address of first author.
- If email address found, click the radial button next to the appropriate name and click "select" to choose or "select and edit" to choose and edit the information currently in the system.
- If email address is not found, input all author information as follows:
- Given and Middle Name or Initial
- Surname/Family Name
- Credentials (List the highest degree per discipline. If you have more than one degree in a single discipline, list only the highest degree. If you are a student nurse and have not completed a degree at this time, please put “SN” in this field.)
- Undergraduate student
- I am not a nurse.
- Email Address (Should already be completed with the address input to search for author)
- Alternate Email Address (Not required, but helpful if there are any issues with receiving email on the first email address from a bulk mail server)
- Author Summary (Provide professional expertise as a speaker introduction. This would be read aloud prior to the session or printed in brochures or marketing materials and should be written in third person. This should include what you would want your audience to know about you that relates to the educational content you are about to provide. Your summary should be short [minimum of 25 words, maximum of 75 words] and specific to your professional background.)
- Institution/Organization Name
- Position Title
- Address (two lines available)
- ZIP/Postal Code
- Phone Number
- Fax Number(if
- If additional authors are needed, click the "Add New Person" button under the table where name is shown and repeat the above steps.
Participant Agreement Step
- This is the standard form that all authors complete.
- Based on past questions staff have received, the statement regarding original work is applicable only if the title and abstract being submitted are different from what has been previously published or presented.
- Each author must complete a conflict of interest disclosure form.
- A link to complete the form will be sent to each additional author when added as a contributing author to the email address provided to the system..
- Do you have a conflict or perceived conflict based on information provided on the screen? Respond yes or no. If response is yes, a table appears for completion to explain the conflict.
- Click “Save and Continue” to complete the submission
- All disclosures must be completed to be considered a complete submission.
- This step is a confirmation of all the materials that were entered into the system.
- Nothing is required on this page, but it can be printed for authors’ records.
Writing Rules for Papers in Full Text
1. Papers should be written on A4 paper in Microsoft Word, considering margins with a space of 2.5 cm from the left, top, right and bottom. Papers must be maximum up to 10 pages long, including bibliography and tables.
2. The paper text should be written in 12-point, with Times New Roman font, with a single line spacing and 1 line space between paragraphs.
3. Research Papers:
should include Introduction, Objective, Method, Findings and Discussion, Conclusion and Recommendations, References. Review Papers:
should include chapters of abstract, titles related to the topic, and references.
4. Main chapter titles should be capitalized and bold, and in secondary chapter titles and other subheadings, the first letter of each word should be capitalized and bold.
5. Tables and figures must be itemized consecutively within the text.
6. The American Psychological Association (APA)
Publication Guide should be used for text references and reference list.
Full text submissions will start after 1 December 2020